Payroll Management

Payroll processed correctly, every single time.

Paying your staff is the most sensitive task in business. If a supplier is paid late, they might complain. If an employee is paid late, they might leave. Furthermore, payroll legislation in the UK is incredibly complex. You must deal with tax codes, student loans, statutory sick pay, and pensions. Therefore, the margin for error is zero. At Tax-Pert, we provide a reliable, confidential payroll service. Because we handle the calculations and submissions, your team gets paid correctly, and you stay compliant.

The Complexity of PAYE

Pay As You Earn (PAYE) is how HMRC collects tax from employees. However, the calculation changes constantly. Tax codes change when personal circumstances change. If you use the wrong code, your employee pays the wrong tax.

This leads to angry staff and messy corrections. We receive tax code updates directly from HMRC electronically. Therefore, we apply changes immediately. We also handle National Insurance calculations for both the employee and employer. Consequently, your deductions are always accurate.

Real Time Information (RTI)

You must report payroll data to HMRC on or before payday. This system is called Real Time Information (RTI). If you submit late, you face automatic penalties.

We manage the RTI submission process completely. Once we calculate the pay, we send the Full Payment Submission (FPS) to HMRC. You do not need to log in or worry about server connections. We handle the technical side. Thus, HMRC’s records always match your payments.

Workplace Pensions and Auto-Enrolment

Every employer in the UK must offer a workplace pension. This is known as Auto-Enrolment. You must assess your staff every month to see if they qualify. Then, you must deduct contributions and pay them to a pension provider.

This administrative burden is huge. However, we automate it for you. We assess your workforce each cycle. We generate the letters legally required for your staff. Furthermore, we upload the contribution data to your pension provider (e.g., NEST). So, you meet your legal duties without the paperwork headache.

Statutory Payments

What happens when an employee goes on maternity leave? Or when they call in sick? You must calculate Statutory Maternity Pay (SMP) or Statutory Sick Pay (SSP). The rules for eligibility are specific.

We perform these calculations for you. We track the dates and apply the correct rates. Moreover, we help you reclaim eligible statutory payments from HMRC. This ensures you do not lose money you are entitled to recover.

Digital Pay slips and Privacy

Paper pay slips are outdated and insecure. We provide a secure digital portal for your staff. Each employee gets their own login. They can view and download their pay slips and P60s anytime.

This reduces questions to your HR or finance team. “Can I have a copy of my pay slip?” becomes a thing of the past. Furthermore, it is GDPR compliant. Sensitive data is not sent via email. Therefore, your employee data remains safe.

Handling Starters and Leavers

Staff turnover generates paperwork. When someone joins, you need their P45 details. When someone leaves, you must issue a P45. We manage this entire lifecycle.

We ensure new starters are added to the system correctly. We check their starter declaration to determine their tax code. For leavers, we calculate any holiday pay owed. We issue the P45 promptly. Consequently, your former employees leave on good terms.

The Benefits of Outsourcing

Running payroll in-house requires expensive software and trained staff. If your payroll person goes on holiday, who pays the staff? Outsourcing to Tax-Pert removes this risk.

We provide a continuity of service. Our software is always up to date with the latest legislation. You do not need to buy annual updates. Therefore, outsourcing is often cheaper than doing it yourself. You pay a fixed fee per pay slip. The cost is predictable and scalable.

CIS Returns for Contractors

If you work in construction, payroll is even harder. You must handle the Construction Industry Scheme (CIS). You must verify subcontractors and deduct tax at 20% or 30%.

We specialize in CIS payroll. We verify your subcontractors with HMRC online. We produce the monthly payment and deduction statements for them. Furthermore, we file your monthly CIS return. Thus, you avoid the hefty penalties associated with CIS non-compliance.

Final Thoughts

Your employees are your biggest asset. Ensuring they are paid accurately and on time is fundamental. Do not let payroll errors damage morale.

Ready to streamline your payroll? Switch to Tax-Pert’s payroll service. We ensure payday is a happy day, every month.